Uncertainty about the correct revision
A drawing in an email or on a file server may be outdated. Purchasing and production need to know which documentation has been approved before they act.
Product data across departments
Autodesk Vault Office
The right product information – even for those who do not work in CAD.
Make drawings and documentation available to purchasing, production, quality, project management, service and technical management. Vault Office provides access to the shared data in Vault without the need for CAD software.
When information stops at engineering
Typical challenges
The product data exists, but the departments that need it often receive copies, incomplete answers or information that arrives too late.
Engineering becomes a bottleneck
Design engineers are interrupted to find drawings and send documents. Other departments have to wait for information they could retrieve themselves.
Copies spread between departments
Documents are saved locally, forwarded and lose their connection to the original. A change in Vault does not necessarily reach every copy.
Licences that do not fit the task
An employee who only needs to find and read documentation does not need a CAD tool. Licence selection should reflect the role, not the design engineers' toolkit.
Documentation is difficult to trace
Quality and service teams spend time establishing which version was used. Shared history and revision information provide a better basis for follow-up.
Projects are managed using different data
Purchasing, project management and technical management each receive a different status update. This makes it harder to identify gaps and make decisions based on the same information.
Part of the Vault environment
What is Vault Office?
Autodesk Vault Office is a client for employees outside the CAD environment who need access to files and documents in Vault. They can search for product information, view document status and use available previews without having a CAD application installed.
Vault Office can also be used to manage non-CAD documents, such as specifications, reports and Office files. With the right setup, more departments gain access to a single controlled source rather than maintaining their own document repositories.
Vault Office does not replace Vault Professional or the CAD tool. Features, viewing formats and permissions depend on the Vault edition, version and setup. We clarify client and licensing requirements for each user group.
Same data. Different needs.
Who is Vault Office for?
For departments that use technical information to order, build, follow up and maintain – without designing the product themselves.
Purchasing
Find drawings, specifications and related documents before placing an order. Shared documentation makes it easier to clarify requirements with engineering and suppliers.
A better basis for accurate orders.
Manufacturing
Retrieve current production documentation and check its revision and status. Access is configured to make it clear what has been released for use.
Less risk of building to the wrong drawing.
Quality
Find inspection documentation, reports and document history in one place. Track revisions and link non-CAD documents to the agreed product structure.
Better traceability for non-conformances and documentation requirements.
Project management
Get visibility into document status and available project documentation without requesting a new document package every time. Coordinate handovers using a shared information base.
Fewer rounds of clarification between departments.
Service
Find drawings, manuals and technical documentation for troubleshooting and maintenance. Historical revisions can provide important context when following up on previous deliveries.
Faster access to relevant service documentation.
Technical management
Access product information and document status without CAD software. Use the same data as engineering when assessing changes and deliveries.
A more reliable basis for technical decisions.
Access that creates value
Why use Vault Office?
Product data available to more people
Search and preview make documentation accessible without the designer having to open the CAD file and send a copy.
More self-service and fewer interruptions for engineering.
Collaboration based on shared information
Departments use the same source, with known revisions and status. Access and working practices are tailored to those who need the information.
Fewer misunderstandings during handover.
The right licence for the right role
Vault Office can reduce licence costs where employees have CAD licences solely to access documentation. We assess actual tasks and licence terms before recommending changes.
Avoid paying for CAD functionality the user does not need.
Better data quality
Shared metadata and document structures make information easier to find and interpret. Non-CAD documents can be managed in the same controlled environment.
Less duplicate storage and fewer parallel archives.
Traceability and access control
Revision information and document history provide context across versions. Roles and permissions control what each user can see and do.
Information is shared without giving everyone editing access.
More efficient information flow
When users can find documentation themselves, fewer tasks are left waiting. Controlled data can also feed into downstream publishing and system integrations.
A shorter path from question to reliable answer.
Engineering data across the business
Vault Office as part of the digital value chain
Vault Professional controls product data. Vault Office makes it available to the colleagues who need to use it – while integrations can pass selected data on to ERP and production systems.
- 01
CAD
Engineering develops models, drawings and product documentation.
- 02
Vault Professional
Files are structured, revisions controlled and documentation released.
- 03
Vault Office
Other departments find and use documents according to their permissions.
- 04
ERP & integrations
Items, bills of materials and document references are linked to business processes.
- 05
Production & service
Controlled information is used for delivery, follow-up and maintenance.
Vault Office provides access to Vault; it is not a separate stage that data must pass through on its way to ERP. ERP and PLM connections are established separately; data ownership, publishing and update procedures are defined as part of the solution.
See the full picture
Related solutions
Data access is one part of the whole. We connect it to document control, workflows and the systems that use product information downstream.
Autodesk Vault Professional
The foundation for control of engineering data, revisions, documents and bills of materials. Vault Office extends access to more roles.
Read morePDM & Document Control
Shared structures, metadata and permissions that make information useful across the business – including when Vault is operated as a cloud service.
Read morePLM & Process Management
When change processes, quality and approvals need to involve more departments, PLM can complement access to documents in Vault.
Read moreIntegrations
Connect controlled product data to ERP and other business systems, with clearly defined rules for transfer and validation.
Read moreAI & Automation
Automate document generation and handover, and assess knowledge retrieval using a controlled data foundation.
Read moreTailored to Norwegian industry
Why choose Vault Office from Cadnor?
We start with who needs the information and what they will use it for. The goal is a cohesive workflow, not just more users in a system.
Autodesk specialists
25+ years of experience with Autodesk in Norwegian industry. Autodesk Platinum Partner through Cadac Group.
Departments involved from the start
We map the needs of purchasing, production, quality and service together with engineering.
The right access and licence
User groups, permissions and licence requirements are assessed against your tasks and Vault environment.
The entire value chain
We consider PDM, PLM, ERP integrations and automation together, so data can be used downstream.
Local support in Norway
Practical training, support and ongoing administration help departments adopt the solution over time.
From requirements to everyday use
Related services
Process mapping and consulting
Clarify who needs which data, current bottlenecks and the desired information flow.
Setup and configuration
Tailor clients, searches, metadata and permissions to the departments and Vault environment.
Training for departments
Give users practical training in finding documents, understanding status and handling their own tasks.
Licence review
Assess CAD and Vault licences against actual tasks, usage and current licence terms.
Integrations and document flow
Establish connections and publishing workflows between Vault and surrounding systems.
Support and administration
Get Norwegian-language help with day-to-day use, upgrades and adjustments as your organisation evolves.
Who in your organisation needs better access to product data?
Let's look at how purchasing, production, quality and service find information today – and where Vault Office can reduce waiting, copies and unnecessary licence costs.